Every form signed. Nobody chased.

HockeyHQ collects signed waivers, codes of conduct, and consent forms from every player and parent on your roster — and shows you exactly who’s still missing what.

DocuSign + Drive + paper

• –Signed PDFs land in a shared folder, named however the parent named them.
• –A hand-updated spreadsheet is the only record of who’s outstanding.
• –Chasing happens over group text, one family at a time.
• –Nobody can answer “is this player cleared?” without opening five folders.

HockeyHQ

• ✓Every document filed against the right player automatically.
• ✓One matrix shows the whole roster: complete, waiting, not sent.
• ✓Reminders go only to the families who still owe something.
• ✓Clearance is a glance, and the audit trail is already there.

Upload your forms

Drop in the PDFs your league already uses. HockeyHQ reads each one and proposes where every signature and initial goes — you just confirm.

Add your roster

Import a CSV or add players and parents by hand. Assign them to teams.

Send once, track everything

Families get a clean email with a numeric code, sign on their phone, and you watch the board go green — player-first, then parent, with a full audit trail.

Fields found for you

Upload the league waiver as-is. Every signature, initial, date, and name blank is detected and assigned a signer — player, guardian, or club officer. You confirm or drag.

Families sign on their phone

One email with a short numeric code. No account to create, no app to install, no PDF to print — and the screen wears your club’s colors.

Player first, then parent

Signing order is enforced, so a countersigned form is never half-valid.

Documents scoped how you need

Send a form to the whole club, one team, or a single player.

Multiple teams, one club

Varsity and JV rosters side by side, filterable, or the whole club at once.

Your club's address

yourclub.hockey-hq.com, with your colors and logo, so families recognize it.

Records that hold up

A full audit trail on every signature

Who signed, in what order, from what address, and when — recorded against the document, not scattered across inboxes. If a league or insurer ever asks, the answer is one screen.

Do we have to change our forms?

No. Upload the PDFs your league already requires and use them as they are.

Do parents need an account?

No. They get an email with a numeric code, enter it with their email address, and sign.

How long does setup take?

An afternoon: load your forms, import the roster, send. Most of it is confirming what HockeyHQ already proposed.

What does it cost?

$199 per season for one team, $249 for multiple teams. No per-signature fees.

Can we keep our own copies?

Yes. Completed documents download as signed PDFs whenever you want them.

We already use DocuSign and Drive.

That combination signs documents but doesn't track a roster. HockeyHQ replaces both for club paperwork.